Overview

Zoom webinars can be a valuable tool for delivering online educational content, fostering engagement, and facilitating communication between instructors and learners. Zoom is a widely used video conferencing platform that allows for real-time virtual meetings, and its webinar feature extends these capabilities to accommodate large-scale online presentations, seminars, or workshops.

Integrating Zoom webinars into Acadio enables instructors to conduct interactive and immersive online learning experiences. Here's how it works:

  1. Webinar Creation: Instructors or administrators can schedule and create webinars within the Curriculum. This involves defining the webinar title, date, time, duration, and any additional settings, such as password protection.

  2. Student Access: Students with access to the Course and Webinar Activity can join the meeting from Acadio.

  3. Live Presentation: The instructor conducts the live webinar using Zoom's features, such as video sharing, screen sharing, presentation slides, live chat, and more. They can deliver lectures, demonstrations, or interactive sessions while maintaining visual and audio contact with participants.

  4. Interactive Elements: Zoom webinars allow participants to actively engage in the learning process. Depending on the instructor's preferences, learners can use features like text-based Q&A, polls, hand-raising, or breakout rooms for group discussions. These interactive elements enhance learner engagement and facilitate real-time interaction.

  5. Analytics and Tracking: The Acadio integration with Zoom webinars includes analytics and tracking capabilities. Instructors can gather data on participant attendance, time spent in the webinar, and poll questions answered.

Integration

Integrating Zoom with Acadio is a streamlined process that can be completed with just a few simple steps.

To begin, access your Acadio Admin portal and navigate to the Settings section. From there, select "Apps" to proceed.

Locate the Zoom app within the Apps section and initiate the installation process by clicking on the "Install App" button.

You will be automatically redirected to your Zoom account, where you will be prompted to install the Acadio App. Please ensure you grant the necessary permissions to enable the integration.

Once the installation is complete, you will be redirected back to your Acadio Admin portal, confirming the successful installation of the app.

* Please note that to fully utilize the comprehensive Acadio integration, a paid subscription is required. Without a paid subscription, certain functionalities, such as the visibility of participation data within Acadio and other features, will be limited.

 

Usage

To create a scheduled webinar in Acadio, begin by accessing your admin portal. Webinars are seamlessly integrated with Acadio's course structure, allowing for comprehensive user tracking, credit administration, and certificate issuance. Within the Course library, select the relevant course to which you wish to add a webinar activity. Once chosen, navigate to the course curriculum and introduce a new webinar activity. In this section, you will be able to provide a descriptive title for the webinar activity, a concise introduction visible to students prior to the webinar launch, specify the date and time, duration, and set a password for secure access.

Upon successful creation, both the admin and student portals will display a join link. This link facilitates the launch of the native Zoom client, granting administrators access to Zoom's comprehensive toolset, while simultaneously relaying data back to Acadio for record-keeping purposes.

Following the completion of the webinar, you may return to award participation credit to webinar attendees. In cases where students have utilized a different email address to view the webinar compared to their Acadio account, the Participation Credit tool allows you to link the participant to an alternate email. Utilizing this tool, you can review participant activity and gauge their engagement, including their involvement in polling questions.

* Please note that participants must be accepted through the participation credit tool for them to successfully complete the webinar activity. If forced progression is enabled, students will be unable to proceed or finalize the course until credit is awarded accordingly.

 

Disconnect

Please be advised that if you intend to disconnect Zoom from Acadio, it is essential to complete all pending webinars and ensure that participation credits have been appropriately awarded. Once the disconnection is initiated, Acadio will no longer have the ability to retrieve data from your Zoom webinars.

There are two recommended methods to disconnect the Zoom integration within the Acadio platform:

  1. Access your Zoom account and proceed to remove the Acadio App. This action will automatically notify Acadio of the disconnection and eliminate any associated credentials linked to your Acadio portal.

  2. Within your Acadio portal, navigate to the Apps section and select the option to "Disconnect" the Zoom app. This process will effectively sever the integration between Acadio and Zoom.

By following either of these methods, you can ensure a proper disconnection of the Zoom integration within the Acadio platform.